Rules & Regulations for MBBS
27 Oct 2015
Rules & Regulation for MBBS
As regards migration of students in medical/dental institutions of the Punjab, following policy will be followed:
- Migration in medical/dental institutions shall be allowed by a Centralized Committee under Chief Secretary Punjab only.
- The Centralized Committee shall allow migration only if the student concerned has appropriate merit for obtaining admission in the institution to which he/she is seeking migration at the time of initial admission of the student concerned.
- Migration shall be allowed only after passing MBBS first professional (Part-I & II) examinations, against a clear vacancy at the recipient institution.
- No migration shall be allowed in final year.
- The weighted average of FSc, Entrance Test and professional examinations marks shall be used to ascertain merit. The weightage shall be finalized by the Committee constituted by the Chief Minister.
- The policy shall be restricted to migration to and from public sector institutions only.
- Candidates admitted on reserved seats shall not be allowed migration.
- No mutual migration shall be allowed.
- No migration shall be allowed in violation of sanctioned strength of the class.
- These parameters shall also apply to inter-provincial migrations where NOC from both the Principals and Provincial Governments shall also be required.
- The institutions may, for reasons to be recorded, recommend forced migration of a student on disciplinary/administrative grounds to the Government. Government of the Punjab has the authority to approve such migration on administrative grounds.
- Children of Government servants of Punjab domicile, stationed abroad on official duties, on their transfer back may be allowed migration subject to availability of seats according to their merit provided that:
(i) It is approved by the Government of the Punjab.
(ii) The University of Health Sciences Lahore has determined the eligibility of the student concerned for admission to a particular MBBS/BDS class after determining the equivalence of the course of the college from where a student is to migrate.
(iii) An NOC has been issued by the PM&DC for such migration.
- The Hardship Committee comprising Vice Chancellors, all the Principals of public sector medical and dental colleges, working under the Chairmanship of Chief Secretary Punjab, will scrutinize and approve migration cases in accordance with the revised policy approved by the Government.
- All the requests of migration of medical students shall be submitted to the Health Department Punjab on the standard format prescribed by the department.
The students must wear the prescribed uniform of the institution, and white coats while attending class rooms, laboratories, dissection hall and the hospital.
- Every student shall be required to attend at least 75 per cent of the lectures, seminars, tutorials, practical and clinical classes of each subject in each class failing which his/her name shall not be forwarded to the Controller of Examination, of the University for the purpose of appearing in the concerned examination.
- The margin of twenty five per cent of absence in theoretical, lectures, practical classes and demonstrations and in hospital practice is intended to cover absence only on account of sickness or special emergency considered justifiable by the head of the institution. A written application should be sent to the head of the institution by the student or his/her parent or guardian, reporting his/her illness or cause of absence.
- Every student is required to attend punctually at the hours notified for lectures, demonstrations, seminars, tutorial classes, practical and hospital wards. Students absenting themselves from college or hospital work shall be liable to a fine imposed by the head of the institution.
- Students have to be present in time at any specified activity of the institution.
- Students are expected to extend highest level of courtesy and respect towards their teachers.
- No student is allowed to leave the lecture room without the permission of his teacher or until the class is dismissed.
- Immediately after assembly of the class, the roll call will be taken. A student coming late into the class room will be marked absent unless his excuse is accepted by the teacher. Any student misbehaving in the class room shall at once be reported by the teacher to the Head of the Institution, who will take such action as he may deem fit.
- Students are not permitted to remain in the lecture room except during the prescribed hours of lectures.
- Students attending hospital are required to abide by the hospital rules and while in the hospital they are under the head of the medical/dental institution for disciplinary purpose, who may impose any of the following punishments on any student committing any offence in the hospital or for neglect or not properly carrying out any duty entrusted to him/her in the hospital.
a) Debar him/her from attending any or all the departments or hospital for a period not exceeding three months.
b) Impose such fine not exceeding Rs2000/- as he may consider appropriate.
- Applications for leave from students doing duty in the hospital wards or out patients departments must be submitted through their respective medical officers to the Head of the Medical/Dental Institution.
- Every student is required to attend punctually at the hours notified for clinical teaching and ward duty.
- Students are not allowed to take into the examination hall textbooks, notes or manuscript of any kind.
- Any student found infringing the examination rules or having recourse to unfair means may be expelled from the examination and the matter shall be reported to the head of the institute who may refer his case for action to the disciplinary committee.
- Late comers arriving at the examination hall more than 15 minutes after the start of the paper will not be allowed to enter the examination hall.
- All leaves of absence from the college with the exception of sick leave will be without scholarship.
- Sick leave will only be granted on the production of a medical certificate from an authorized medical officer appointed by the head of the institution except when the student is already on leave out of station.
- In all cases leave taken will be at the student’s own risk so far as the percentage of attendance is concerned and even the medical certificate will not condone a deficiency in attendance.
- Students must not leave the station without the permission of the head of the institution.
- A student, who is absent without leave continuously for a period of four weeks, will be struck off the college roll.
Students Medical Certificate and Treatment
- Non boarders must obtain a medical certificate from a registered medical practitioner.
- For boarders including those on duty in the hospital the medical certificate must be signed by a professor/associate professor of the institution.
- Medical certificate in support of absence must be produced at the earliest possible date and not weeks or months after the absence.
- A medical certificate must specify the nature of the illness and the period with dates of leave recommended on account of that illness.
- Students who fall ill will be provided treatment on outpatient basis by a medical officer, specially assigned for this purpose. Medicines available in the hospital will be provided on the doctor’s prescription. Students requiring hospitalization will be entitled to the facilities of the general ward patients.
Every student shall provide himself with all the prescribed textbooks and other necessary instruments etc.
- Students are forbidden to address any member or person in authority directly. Any communication intended for such higher authority must be submitted through the head of the institution who will forward it if he considers it desirable.
- Students desirous of addressing the head of the institution, by a letter must do so independently. Joint applications are entirely prohibited and will not receive attention.
- Any student wishing to make a representation on any subject has the right of direct access to the head of the institution at any time during the university hours.
- Head of the institution, professors and other staff are accessible at any time for listening to the difficulties and grievances of students and shall always be pleased to advise them.
- Students are required to observe order and discipline at all times in the institution, attached hospitals and hostels.
- Smoking within the institution, attached hospitals and hostels premises is entirely prohibited.
- No game of any sort is to be played during the classes and hospital duty hours.
- Displaying and distribution of partisan/ethnic/sectarian/political pamphlets or circulars etc, in the institution, attached hospitals and hostels premises is not allowed.
- All irregularities, neglect of duties and breach of discipline are to be brought to the notice of the head of the institution by the professors under whom the student is working.
- Every student to whom books or other property of Government is entrusted shall be held responsible for their preservation in good condition and in the event of their being lost or damaged shall be required to replace them or repay their cost.
- Any student breaking or damaging any property of the institution shall be required to pay the cost of repair or replacement.
- In case of willful damage, he/she shall be punished under the disciplinary rules of the Institution.
- If a student of the institution takes part in any political activity or conducts himself/herself in an unbecoming manner or in such manner as would interfere with the corporate life or educational work of the institution, the head of institution may take any action he deems proper or bring the matter before the College Academic Council for proper action.
- No person shall be invited to address a meeting or society in the institution premises without prior permission of the head of the institution. In all cases, the chair shall be occupied by a responsible person approved for the purpose by the head of the institution. The subject of debate shall be fixed after obtaining the approval of the head of the institution in advance.
- No student shall address a Press Conference, nor write to the press on the political or related subject or matters concerned directly with the administration of the institution, University or any Government or Educational Institution in Pakistan or abroad. No poster or banner shall be put up without the approval of the head of the institution.
- No society may be set up by the students nor any meeting held in the institution premises without the written permission of the head of the institution.
- No riots, strikes, boycotts and demonstrations are allowed.
- For all such offences that occur in the Institution, attached hospital and hostels premises, head of the institution may at his discretion refer the case to the Disciplinary Committee of the institution, which shall be appointed by the Academic Council from time to time. This Disciplinary Committee shall have the power to interview any student or students or any member of the staff or any member of public and is empowered to send its recommendations to the head of the institution who may or may not seek the ratification of these recommendations by the Academic Council.
- The Disciplinary Committee will consist of at least 2-4 professors/ senior associate professors.
- After considering the recommendations of the Disciplinary Committee, disciplinary action by the head of the institution against the students committing an offence might take one or more of the following forms depending upon severity of the offence :
- The student may be asked to tender an apology, verbal or written. This shall be placed on the student’s record.
- A student may be placed on probation for a period upto one year. If during the period of probation he /she fails to improve his/ her conduct, he/she may be expelled from the Institution
- A student may be fined upto Rs. 5000/-.
- Scholarship may be suspended or stopped.
- A student may be suspended from the institution roll for a period determined by the head of the institution.
- The student may be expelled from the institution for a period determined by the head of the institution on the recommendation of the Disciplinary Committee.
- The student may be forcibly migrated to another medical/dental institution of the province.
4. Regulations relating to expulsion.
- Expulsion whenever imposed on a student shall mean the loss of a specific duration of studies as determined by the head of the institution and will mean his/her being debarred from the University Examination during the period of his/her expulsion.
- A student expelled from an institution shall not be readmitted before the expiry of the period of his/her expulsion.
- Cases of expulsion shall be reported to the University by the head of the institution concerned for registration and notification.
- A student shall continue to be under the disciplinary jurisdiction of the head of the institution till the declaration of the result of Final Professional MBBS Examination.
- The students shall not keep in their possession firearms, other weapons of offence and narcotics in the premises of the institution, attached hospitals and hostels. Disciplinary action shall be taken against the students found guilty of contravention of this rule.
- The head of the institution is competent to impose and remit fines.
- The head of the institution is competent to impose punishment as deemed necessary.
- The decision of the head of the institution in all cases shall be considered as final
- Registration of a student is mandatory for admission to the University.
- The students admitted in institution shall be eligible for Registration provided they fulfill the admission criteria of relevant regulatory bodies.
- Registrar shall maintain Register of all registered undergraduate & postgraduate students of the University.
- University shall maintain the following record of all registered students:
- Name & Father’s Name
- Date of Admission or Readmission to an Institution
- Date of leaving an Institution
- Class Roll Number
- Name of the Last University / Board of Intermediate & Secondary Education
- Date of birth
- Any University scholarship, medal or prize won
- Head of the Institution/Department shall forward to the Registrar within 30 days the name of every student admitted or readmitted, together with Registration Fee. The information will be provided on the prescribed Registration Form through registered mail or special courier or online services. Head of the Institution/Department or his authorized nominee must attest the Form and supporting documents i.e. copies of matriculation & intermediate/equivalence certificates, degrees, migration certificates and passport size photographs (with sky blue background) of the candidate.
- Graduates of other Universities shall provide migration certificate/NOC from the parent University at the time of Registration.
- Students qualifying from Boards of Intermediate & Secondary Education located beyond the geographical boundaries of Punjab Province will provide Board Migration Certificate at the time of Registration.
- In case of default in submission of Registration Form to the University by the due date, the respective institution shall be liable to pay a fine at the prescribed rates.
- The Registration Forms can be submitted within 30 days of admission on payment of usual fee.
- Each registered student shall be issued Registration Number/Card which will be sent to him/her through Head of the Institution/Department.
- Head of the Institution/Department shall report to Registrar within seven days if any student ceases to be on the roll of Institution/Department due to:
- Rustication or Expulsion of the student
- Migration to another Institution/Department
- Upgradation (improves his/her merit of entry) to another Institution/Department
- Head of Institution shall report to Registrar the joining of a student within seven days in case of any migration or up gradation.
- University shall maintain the same Registration Number once allotted to a student and so shall other Institutions/Departments.
- Request for “Duplicate” Registration Card shall be entertained only after payment of prescribed fee, submission of registered F.I.R about loss of the card and a copy of National Identity Card.
- A request for change in the registration record will be entertained by the Registrar on the recommendation of Head of the Institution/Department after establishing the validity of request and on payment of prescribed fee till final year of that course. However, arequest for change in maiden’s name after marriage can be entertained, on production of a certified copy of Nikah Nama.
- No student shall at one time be on roll of the two universities for the same degree.
- In any matter not covered by above regulations, Vice Chancellor is competent to take a decision not inconsistent with the provisions of the Ordinance.
The Academic Year for 1st year MBBS shall be of at-least 09 calendar months, and will be tentatively divided into three terms namely, Winter, Spring and Summer.
Students will avail vacations in accordance with the schedule decided by the College Academic Council.
Hospital teaching continues during summer vacation. Students performing hospital duty will be divided in batches. Timetables for various batches will be prepared by the timetable Committee. If needed, classes may also be continued during the summer vacation
The programme of lectures, practical classes and hospital training will be notified by the Head of the Institution before the commencement of the academic session and during the session if a change is required.
Teaching, training, syllabus, courses, send up examinations etc, are carried out according to the rules and regulations of the University.
The vision for training of Health Professionals is based on a Bio-Psycho-social model of healthcare with emphasis on high standards of ethics, communication skills, character building and organizational skills rooted in local realities and promotion of indigenous health research relevant to local needs.
The internal evaluation of students in written, clinical, practical, oral examination and attendance will be given due weight-age and credited to the marks earned in respective university professional examination.
1st & 2nd Year
5. Pakistan Studies
6. Islamic studies
Dissection on cadavers
training, bedside learning
and teaching in the
Surgery and Allied
Medicine and Allied
bedside learning and
teaching in the
Surgery and Allied
1. Medicine & AlliedSpecialties
2.Surgery & Allied
3.Obstetrics & Gynaecology
teaching, practical training,
bedside learning and teaching in
the subjects of
Obstetrics and Gynaecology
Trauma and Emergency Care
Other sub-specialties like
All subjects, topics, laboratory, practical and clinical work to be examined regularly
and credit to be accounted in internal evaluation.
- The students are divided into groups, every group being made up of a proportion of students from each class.
- The group tutors will comprise of professors and associate professors of the institution.
- A student once placed in a group will remain in that, until he/she leaves the institution. Under no circumstances, shifting of a student from one group to another will be permitted.
- The objective of the tutorial group meetings is to keep the staff and students in touch with one another and to promote mutual good feelings and understanding. Each tutor is to look personally into all difficulties of students in the tutorial group (individually or collectively), which may be referred to him for opinion and advice.
- Any grievance, which the students may have with regard to the institution life, should be brought to the notice of their tutors in the first instance who will enquire into the matter and bring these to the notice of the head of the institution, if necessary.
Admission to the Hostel
(a). The institution is not bound to provide hostel accommodation to every student, however, accommodation will be provided subject to availability and according to the merit.
(b). Hostel accommodation will be given to admitted students in the institution, domiciled in places other than the city in which the institution is situated. Day scholars cannot apply except under special circumstances.
(c). The head of the institution, on recommendations of the warden may refuse admission or reject the application of a student if he/she is satisfied that he/she is not a desirable person to live in the hostel.
(d). There are separate hostels for boys and girls. These hostels are open only to students on the respective college roll.
(e). Seats shall be allotted by the warden in order of seniority and merit which will be determined by the year of study and by the marks obtained at the last University / promotion examination. Failure in a class will be a discredit.
(f). In making allotment the warden will also take into consideration the status of a boarder as well as his conduct and character.
(g). Hostel allotment of students with outstanding dues is liable to cancellation.
(h). Final year remanded students may be provided hostel accommodation subject to availability.
(i). No boarder is allowed to change his/her seat or accommodation without special permission of a warden concerned.
(j). If a student who is allotted hostel accommodation is not personally residing and administration finds the misuse of the room i.e. keeping unlawful or illegal occupants, his/her allotment will be cancelled and the case will be referred to the Disciplinary Committee for further necessary action.
NOTE-I The student will be allowed to use electrical appliances like fridge electric heater, electric iron, microwave oven, air conditioner and desert cooler etc, only with the permission of authorities. Those who will be allowed to use these appliances will be charged extra for electricity as determined by the Academic Council of the concerned institution from time to time. However, it will be kept in mind while permitting the use of above, whether electrical wiring of the hostel can take that load or not. Unauthorized appliances will be confiscated and unauthorized user will be referred to the Disciplinary Committee for further necessary action.
Students should not leave their room lights or fans running, during their absence from their rooms. If reported upon, a fine of Rs.500/- will be imposed for negligence.
NOTE-II If the security deposited is not claimed within six months after leaving the hostel the same amount shall be credited to the common room fund.
a) Mess will be managed by the students under the supervision of the assistant warden. All boarders shall eat from the respective messes.
b) Members may elect their own mess manager. Mess menu and its cost will depend upon the taste, likes and dislikes of the students themselves.
c) Students must settle their accounts with the shops every month regularly. Accounts with the shops, whenever due will be recovered from the students’ security deposit.
d) Meals must be served in the Dining Room and must not be taken in the living rooms.
e) Member intends to be absent from a meal must notify the manager/cook at least 12 hours before, otherwise they will be charged for it.
f) Each student will deposit in the Hostel office a sum of Rs.1000/- for Pakistani students and Rs.1500/- for foreign students as mess advance (security). Any student, who does not pay the mess advance will not be entertained.
g) The warden of the hostels can fix the mess security according to the prevalent market prices of eatables.
h) Mess advance will be returned after adjusting the student accounts only when they finally leave the hostel.
i) Members will pay expenditure of previous months before the 7th of every month after which the assistant warden with the permission of the warden may debar any student from the use of mess till the later has paid the expenses/plus a penalty of Rs.10/- per day.
j) On return from vacations, members shall clear their accounts of the last working month within five days of their return to the hostel. Defaulters shall be liable to penalty prescribed in clause (i). The hostel clerks under the supervision of the warden will maintain the accounts. The cooks will draw money from the clerk twice a week. This will be done on a written request by the mess manager on the printed form. The mess manager will be responsible for maintenance of proper mess account who will submit the detailed statement for the amount drawn by him to the warden on the first day of the following month without fail.
k) Miscellaneous fund @ Rs.100/- per month shall be paid by each member to cover miscellaneous expenses including the monthly remuneration to the part time workers, etc.
l) Membership strength of a mess of one Kitchen will be 150 students. The number of servants allowed for each is one servant for twelve members. In addition, there will be a cook and an assistant cook (masalchi) in each mess.
m) Members inviting guests should intimate their intentions to the mess manager/cook at least 12 hours before the meals are served to them.
n) All servants of the kitchen shall be under the control of assistant warden who may recommend punishment such as warning, penalties for bad meal preparation etc. and all complaints against them shall be dealt with him.
o) Only bonafide students will be eligible for mess membership.
p) A member may lose his/her right or membership if his conduct is found unsatisfactory or if he does not abide by the rules of the mess but no member shall be dismissed without the sanction of the head of the institution.
a) Fees and subscriptions once paid shall not be refunded in full or in part.
b) The students failing to pay the required fee and subscription by the fixed date will be charged penalty of Rs.100/- per month (part of a month will be reckoned as full month) and shall be ejected from the college hostel if their accounts remain due for three successive months.
c) Final year remanded students waiting to appear in the second annual examination are required to pay the hostel fee and subscription for the period they stay beyond the time for which they had paid during the regular session.
d) If any student leaves the hostel without settlement of the hostel dues, the amount outstanding against him will be recovered from his security deposit and the student will be fined Rs.100/- in addition.
e) Appointments of kitchen servants shall be made by the warden who shall arrange for a complete medical examination before the appointment of the candidate to ensure that they are free from any communicable disease. Their medical examination will be arranged periodically.
f) Prefects (senior boarders with good academic record and conduct) and assistant warden shall assist the warden in carrying out his duties.
g) The assistant warden is authorized to punish the boarder for any irregularity or breach in discipline by way of fine not exceeding Rs.500/-
h) The fine incurred on the students in the hostels will be deposited in a separate head in a bank account operatable by the warden and will be used for the welfare of the students in the hostel.
i) Fines once levied will not be condoned.
a) The warden is responsible for maintenance of proper discipline in the hostel. He is authorized to punish students for any irregularities, neglect of duties or breach of discipline. The warden may punish the students by way of a fine not exceeding Rs.2000/- for breach of discipline.
Complaints proved to be correct after inquiry by the assistant warden shall be brought to the notice of the head of the institution for information to the parents of the boarders.
b) Appeals against the orders of the assistant warden shall be made to the warden and those of the warden to the head of the institution.
c) No gathering or meeting of boarders shall be allowed in the hostel premises in any case.
d) No newspapers, periodicals, magazines, or any other publication other than those authorized by the head of the institution shall be brought into the hostels by any boarder.
e) Every part of the hostel premises shall be open for inspection to the hostel and college authorities.
f) Furniture must not be shifted from one room to another.
g) All damages shall be repaired at the expense of the boarders responsible for the same.
h) No religious ceremony likely to injure the feelings of other boarders shall be performed in the hostel.
i) No boarder shall indulge in any amusement, which disturbs other boarders.
j) Every boarder shall be in his room by 09:30 p.m. (except those who are on night duty in hospital). The assistant warden will go round the hostel at 09:30 p.m. to take the roll call of the students. Boarders are prohibited from leaving the hostel after 09:30 p.m. Any boarder, who wishes to stay out after this time, shall take prior permission from the warden. Latecomers after the roll call will first report to the assistant warden of their hostels before going to their rooms. Infringement to this rule is a serious offence.
k) Applications for withdrawal from the hostel should be submitted to the warden.
l) Any boarder found guilty of persistent violation of rules shall be expelled from the hostel by the warden.
m) No boarder shall stay out for the night or spend the weekend without prior permission of the warden.
n) Spitting in public or private rooms, verandahs or stairs is strictly prohibited.
o) All waste papers and refuse must be placed in the receptacles provided for the purpose.
p) Defacing walls and fixtures is strictly prohibited.
q) All cases of sickness must be reported to the assistant warden at once for necessary action who may intimate the fact to the warden.
r) Boarders are warned against interfering with the electric fittings.
s) The use of liquor and other drugs of addiction in the hostel premises is strictly prohibited.
t) Any kind of weapons are strictly prohibited. Defaulters shall be rusticated.
u) Any student who is absent from hostel without permission for a period of more than one week, will automatically forfeit his allotment in hostel. Warden will open his room, store the belongings in the store room after making an inventory. The student on return will seek re-allotment of accommodation in the usual way.
v) Any student who is unable to occupy his allotted seat in the hostel by the notified date for rooms, other than certified illness for which he will submit a certificate before the due date will also forfeit his allotment in the usual manner.
w) No student is allowed to have any political affiliation. Any student involved in such activities is liable to be expelled from the hostel. No political gathering in the form of welcoming parties to new first year class in hostel is allowed.
x) Ragging of first year students is not allowed in the hostel.
y) The hostel authorities will not be responsible for loss of anything from the student’s room. But loss if any should by immediately reported to the assistant warden who may report to the warden. Students are advised not to keep a large sum of money or other costly items in the room.
a) Rights of admission to the hostel premises are reserved.
b) No stranger shall be admitted inside the hostel premises without the permission of the warden.
c) No guest shall be allowed to reside in the hostel. Violation of this rule will render the boarder liable for expulsion from the hostel in addition to any other penalty which the warden may deem fit.
d) Boarders are not allowed to keep motor cycle/car in the hostel when the college and hospital are adjacent to the hostel. However, this can be allowed in special circumstances by the warden at the boarder’s risk. The boarder will pay parking charges, i.e bicycle: Rs.30/- per month, motorcycle: Rs.60/- month and Rs.100/- per month for a motor car.
e) The visitors will be seated in the reception room and the student concerned will be informed by the peon after the entry has been made in the visitor’s book.
f) No male visitors are allowed to enter the female hostel. Only those male visitors can be entertained in the reception room whose names are given in the visitor’s list which has been submitted in the hostel office duly signed by the parents or guardians of female students.
Special Rules for Female Students
a) Parents or guardians are required to send a signed list of relatives who may visit their daughter.
b) Students may receive authorized visitors from 5.00 p.m. to 8.00 p.m. At other times, visitors may be received only with the written permissions of the warden. The visitors will be seated in the reception room and will not be taken to living rooms.
c) All applications for leave must be submitted to the warden, 24 hours before the date of leave.
d) All students are required to take meals in the dining room. No student shall cook food in her room or bring food to her room.